| Memorandum of Understanding
This Memorandum of Understanding is entered into on October 31, 1991, at Lafayette, Indiana, between the
representative of the United States Postal Service, and the designated agent of the National Association of Letter
Carriers Local Number 466, pursuant to the Local Implementation Provision of the 1991 National Agreement. This
document constitutes the Local Memorandum of Understanding in its entirety.
Ronald Takacs Darrell Mitton
USPS Designee President, Branch 466, NALC
This Memorandum of Understanding is entered into on January 10, 1996, at Lafayette, IN
Connie Flick John Riegle
OIC/Postmaster President, Branch 466, NALC
Lafayette, IN Lafayette, IN
This Memorandum of Understanding is entered into on October 5, 2000, at Lafayette, IN
Randy Heath Ronald Warren
Postmaster President, Branch 466, NALC
Lafayette, IN Lafayette, IN
This Memorandum of Understanding is entered into on October 4, 2002, at Lafayette, IN
Randy Heath Robert Riley
Postmaster President, Branch 466, NALC
Lafayette, IN Lafayette, IN
Article 30 Section B Item 1
Additional or Longer Wash-Up Periods
Each carrier will be granted sufficient time for wash-up, in accordance with the National Agreement
Article 30 Section B Item 2
The Establishment of a Regular Work Week of Five Days with either Fixed or Rotating Days Off
All letter carrier routes in the Lafayette Post Office and the West Lafayette Branch will be on a rotating days off
schedule, with the work week beginning on Saturday and ending on Friday.
Article 30 Section B Item 3
Guidelines for the Curtailment or Termination of Postal Operations to Conform to Orders of Local
Authorities or as Local Conditions Warrant Because of Emergency Conditions
A. Postal operations will not be curtailed or terminated at Postal facilities unless the Postmaster determines that
conditions so warrant. Such determination shall be reasonable and consideration shall be given to overall conditions,
and including but not limited to:
1. The safety and health of employees
2. Civil disorders
3. Acts of God
4. Hazardous weather conditions
5. Advice and policies of local authorities
6. Wholesale closing of businesses and other offices
B. Management shall attempt to notify the union when a decision is reached concerning the curtailment or termination of
Postal operations. The union may request consultation with the Postmaster concerning the curtailment of operations.
Management shall notify the employees at the earliest possible time of curtailment or termination of Postal operations.
Such notification will be made by utilizing all available means of communication including public media.
C. The union will be notified immediately in the event of an extended outage of power, heating, or cooling equipment.
Article 30 Section B Item 4
Formulation of Local Leave Program
A. Management will notify all carriers by the 1st of November of each year, the beginning and ending dates, of the
period for making selections during the choice period.
B. Carriers will make their selections starting the first working day of January through the 31st of January. Carriers must
select their choice periods during the time given or forfeit their selection.
C. A leave book will be passed throughout the carrier work force by seniority, and each carrier will indicate his/her
selection for the choice period in the book. The leave book will be open for review by all carriers. A leave book will be
maintained at the Lafayette and West Lafayette offices and will be updated daily. Control and responsibility will be by the
union until January 31st.
D. Cancelled leave will be reposted for bid only if the cancellation was a minimum of 14 days prior to the start of the
E. An employee, upon transfer to another tour or section, shall be able to retain original approved vacation leave.
F. There will be no exchanging of leave.
G. No carrier will be called in to work while on annual leave. This includes a non-scheduled weekend prior to, day
during, and day immediately following annual leave unless specified on PS 3971 and except in serious emergency
H. Any remaining available weeks may be applied for on a first come first served basis, unless it meets the criteria under
National Article 3.
I. Military leave and jury duty will not count as part of the carrier’s selection for the choice periods, nor will it count
against the Branch’s quota for the choice period.
Article 30 Section B Item 5
The Duration of the Choice Vacation Period
The choice vacation period will begin with the last full week of May through the last full week of September, and the
weeks of Christmas and New Years through Saturday.
This will include the life of the contract.
Article 30 Section B Item 6
The Determination of the Beginning Day of an Employee’s Vacation Period
Letter carriers will start their vacations on a Monday and return on a Monday unless Monday is a holiday or a non-
scheduled day, in which case, they will return to work on the Tuesday following the end of their vacation. Requests for
the weekend off prior to annual leave will be given every consideration.
Article 30 Section B Item 7
Whether Employees at their Option May Request Two Selections during the Choice Vacation Period, in Units
of Either 5 or 10 days
Letter carriers may request up to 2 selections during the choice vacation period in units of 5 or 10 days, the total not to
exceed 10 or 15 days in accordance with leave earned annually.
Article 30 Section B Item 8
Whether Jury Duty and Attendance at National or State Conventions Shall be charged to the Choice
One carrier attending the National Convention during the choice vacation period will not be counted in the number of
carriers scheduled off during that period.
Article 30 Section B Item 9
Determination of the Maximum Number of Employees Who Shall Receive Leave each Week during the
Choice Vacation Period
The number of employees who will be allowed annual leave during the choice vacation period will be 13%. The
percentage shall be rounded up at .50% and above and rounded down at .49% and below.
Article 30 Section B Item 10
The Issuance of Official Notices to Each Employee of the Vacation Schedule Approved for such Employee
Each carrier will submit a PS Form 3971 in duplicate after their name is written in the leave book. Management will return
a copy of the form to the carrier by the last working day of February.
Article 30 Section B Item 11
Determination of the Date and Means of Notifying Employees of the Beginning of the New Leave Year
No later than November 1st of each year, management will notify all carriers of the beginning date of the new leave
year. This information will be read to all carriers and posted on the bulletin board for at least 7 working days.
Article 30 Section B Item 12
Procedures for Submission of Applications for Annual Leave During Other Than the Choice Vacation Period
A. The number of letter carriers on leave during other than choice or prime vacation period will be 6% per day. The
percentage shall be rounded up at .50% and above and rounded down at .49% and below. This is a minimum number
and every effort will be made to allow additional carriers leave during the period. Carriers detailed to another craft or
position will not count towards this minimum number off each day. Carriers on ML, CD, SL, COP, or LWOP awaiting
disability retirement will not count towards this minimum number off each day during this period. Carriers requesting or
granted LWOP to attend Union Activities will count toward this minimum number off each day.
B. Leave requests for this period will be submitted as follows:
1. Applications for Annual Leave granted during this period for full weeks and/or longer will be on a first come, first
served basis and will take precedence over less than full weeks. All other Annual leave requests will fall under
2. All leave requests for full weeks and longer will be submitted in triplicate and handed to a supervisor who will then sign
and date all three copies. (Carbon copies of the signatures are acceptable). The supervisor will then give the employee
a signed and dated copy of the 3971 for verification of the leave request. Management will make every effort to return
these requests sooner, but not more than two working days after submission. Requests not returned by management in
the two (2) day period will be deemed to be approved.
3. Leave requests for full weeks or longer may be submitted up to six (6) months prior to the requested leave period.
4. Annual Leave requests for periods of less than a full week will be submitted on the 18th of the month previous to the
leave month. All requests will be granted by seniority. If the 18th falls on a Sunday or Holiday the next working day will
be the day for submission of Annual Leave requests.
5. Pursuant to paragraph #4 above, all leave requests for less than a full week will be submitted in triplicate and handed
to a supervisor who will then sign and date all 3 copies. (Carbon copies of the signatures are acceptable). The
supervisor who will then give the employee a copy of the signed and dated 3971 for verification of the leave request.
Management will make every effort to return these requests sooner, but not more than two (2) working days after
submission. Requests not returned by management in the two (2) day period will be deemed to be approved.
6. Every effort will be made to grant emergency leave whenever this would occur, either during this period, or any other
period of the year.
7. Requests for Annual leave not submitted as above will still be considered as long as the period requested is not “full”.
8. In the event of a tie, the tie-breaking method will be by seniority.
9. Is reserved for development after local web page is obtained.
C. The intent of this agreement is not to restrict the carrier in applying for leave, but to allow those carriers who wish
full weeks or longer of leave in the non-prime time period to receive consideration before those carriers desiring leave in
periods of less than a full week. Requests for periods of less than a full day will still be accepted and given every
possible consideration by management, even though the requests are not submitted according to the above procedure.
D.3971’s submitted by letter carriers for incidental leave and disapproved will be endorsed as #1, #2, etc using the
A. the earliest time and date submitted
B. in the case of a tie, seniority will prevail
C. Should a vacancy occur, #1 disapproved will be granted first opportunity for the vacancy, #2 will be granted 2nd
opportunity, etc. until the vacancy is filled.
D. In the event that the carrier of opportunity is not scheduled, management will make every effort to contact him/her
within 24 hours, up to and including a phone call to current phone number listed on employees 1216 form.
E. In the event that carrier cannot be reached, the opportunity will pass to the next carrier in line until either the vacancy
is filled or all disapproved 3971’s have been exhausted.
F. In vacancy is not filled by the above means, the vacancy will be filled in the normal manner.
Article 30 Section B Item 13
The Method of Selecting Employees to Work on a Holiday
Management will select carriers to work on holidays in the following manner:
B. Part time flexibles
C. Full time regulars who volunteer to work their non-scheduled day, by seniority
D. Full time regulars who volunteer to work their holiday or day designated as a holiday, by seniority
E. Full time regulars who did not volunteer on what would otherwise be their non-scheduled day, by inverse seniority, on
a rotating basis for the life of the contract.
F. All other non volunteer full time regulars, by inverse seniority on a rotating basis for the life of the contract.
G. Transitional employees will be addressed according to the guidelines issued by the National Task Force/Arbitrator at
the earliest possible date.
H. Any carrier with a full week (Monday through Saturday) or longer of approved AL that is adjacent to the holiday
schedule day or adjacent to NS day preceding or following holiday will only be forced to work after all other terms of this
Article and section have been exercised.
Article 30 Section B Item 14
Whether “Overtime Desired” Lists in Article 8 shall be by Section and/or Tour
The volunteer overtime desired list will be maintained by sections. The sections will consist of the Lafayette Post Office
and West Lafayette Branch.
Article 30 Section B Items 15, 16, and 17
Light Duty Assignments
A. A light duty assignment is any assignment within the physical capability of an employee who is temporarily or
permanently incapable of performing his/her normal duties as a result of illness or injury. There are no reserved light
duty assignments within the Lafayette Post office at this time.
B. It is agreed that light duty assignments within the station and branch, for letter carriers, may include but are not
1. Casing and packing out own route
2. Assisting other routes
3. Relabeling carrier cases
4. Training new employees when in fact training is done at the station level by a craft employee.
C. A full time duty assignment will not be withheld from posting for the sole purpose of a light duty assignment.
Article 30 Section B Item 18
The Identification of Assignments Comprising a Section, When It is Proposed to Reassign within an
Installation Employee Excess to the Needs of a Section
Did not negotiate, will use Article 12 of the National Agreement
Article 30 Section B Item 19
The Assignment of Employee Parking Spaces
At each unit where space is available, the employer will allow use of available spaces for employee parking including
such places vacated by postal vehicles, either indoor or outdoor. Assignment of such spaces will be on a first come first
Article 30 Section B Item 20
The Determination as to Whether Annual Leave to Attend Union Activities Requested Prior to Determination
of the Choice Vacation Schedule is to be Part of the Total Choice Vacation Plan
Annual leave to attend Union activities will not be a part of the total choice vacation period of an individual.
Article 30 Section B Item 21 & 22
Those Other Items which are Subject to Local Negotiations as Provided in the Craft Provisions of this
Agreement & Local Implementation of this Agreement Relating to Seniority, Reassignments and Posting.
A. All future or newly created or vacant route assignments not under consideration for reversion shall be posted within
five (5) working days of the day it becomes vacant or is established.
B. The notice inviting bids for letter carrier craft assignments shall remain posted for six (6) days.
C. Letter carriers applying for an assignment will submit PS Form 1717A in the appropriate bid box within the period
slated in the notice. Successful bidders for posted vacant assignments will accept the non-scheduled days that
accompany the new assignment.
D. PTF carriers may submit bids for full time carrier craft duty assignments of anticipated duration of five (5) working
days or more, no later than 0800 hours Monday prior to the Wednesday schedule posting date for the following service
week for those vacancies which management was aware and had posted prior to the Monday bid closing date.
E. Bids shall be posted on a form provided by the Postal Service, mutually acceptable to management and the union.
All bids in order to be valid must be signed.
F. Auxiliary route duty assignments, in excess of four (4) hours daily, not filled by regulars, will be granted to PTF’s
according to seniority, upon written application. A PTF on an above assignment will not be arbitrarily reassigned except
in the event an unassigned regular is available. It is understood the privileges granted herein do not confer bumping
rights to the PTF.
G. The branch president or his/her designee will be present at the opening of the installation bids.
H. The carriers on a route may request that his/her assignment be reposted when he/she loses 50% or more of his/her
deliveries in one route adjustment.
I. A copy of route postings and awards affecting the letter carrier craft will be sent to the president of Branch 466.
J. An updated roster, listing all carriers in order of seniority, will be posted once every 6 months.
K. Letter carrier assignments will be posted when there is a change of more than 1 hour starting time, cumulative over
the life of the contract or at the carrier’s option.
L. At each work location, management will post all temporarily vacant full time routes of six (6) days or more.
M. When a letter carrier route or full time duty assignment other than the letter carrier route(s) is abolished at a delivery
unit as a result of, but not limited to, route adjustments, highways, housing projects, all routes and carriers who are
junior to the carrier(s) whose route(s) or full time duty assignment(s) was abolished shall be posted for bid in
accordance with the posting procedures in this article.